Features
Expenses
AvailableStaff claim back what they spent on the company's behalf from their phone, with a photo of the receipt, and nobody chases paper slips at month end.
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What it does
A claim in a minute
Date, amount, a category such as transport, meals, accommodation, supplies or airtime, a line on what it was for, and a photo of the receipt. A claim made with no signal is sent when the phone is back online.
Approved by someone else
A claim reaches the people who approve expenses on their phone. Nobody approves their own, a rejection says why, and the person who claimed hears straight away.
Marked paid, with the reference
Whoever pays records how: cash, mobile money or bank transfer, with the transaction reference, so the claimant knows the money is on its way and the record shows who paid what.
Each month at a glance
Everyone sees their own claims for the month: what is waiting, what was approved and what has been paid.
Who it is for
- Teams in the field who pay for transport, airtime and meals out of their own pocket.
- Managers who approve claims over WhatsApp and lose the receipts.
- Owners who want every refund to have a receipt, an approver and a payment reference.
Questions about Expenses
Is it available now?
Yes. On the Business and Enterprise plans, switch Expenses on under Settings, then Modules, and it is in your account straight away.
Will it cost extra?
No. Expenses is part of the Business and Enterprise plans at the prices published today.
Can we keep it off?
Yes. Expenses stays off until you switch it on, and once on, only the roles you choose can claim, approve or pay.
Start using Expenses with your team
Create your company, invite your staff and switch it on in Settings, under Modules. Your team uses it from the AfriBMS app on their phones.
14-day free trial · No card needed